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Job details: Administrative Support Specialist/Secretary
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Administrative Support Specialist/Secretary
Posted on: 07/13/2021 by
Edgewater Technical Associates, LLC
DOE, WA US-Region IV (West)
Edgewater is seeking qualified candidates for Administrative Support Specialist/Secretary opportunities for the Department of Energy (DOE), Hanford Site in Richland, WA.
Seeking secretaries for DOE Hanford Division Directors and Assistant Managers. Perform general and complex secretarial tasks to include correspondence control, word processing, conferences, meetings, travel arrangements using electronic travel system, and report preparation. Duties include:
Screening calls, visitors, and incoming correspondence and respond to requests for information concerning office procedures.
Prepare routine non-technical and complex correspondence, and assist in the preparation of various management reports and documents.
Coordinate information to facilitate completion of tasks and prepare presentation material.
Review outgoing material and correspondence for internal consistency and conformance with agency procedures, interface with technical staff to bring activities to closure.
Schedule appointments, make arrangements for meetings and assemble established background material; as directed may attend meetings and record and report on proceedings.
Schedule and set up conference rooms and/or offices for DOE HQ teams and visitors as directed.
Perform data entry to enter, retrieve, change and present text, tabulations, or statistical data.
Submit requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly.
Prepare paperwork for office moves coordinating with the Facility Manager and Hanford Management.
SCOPE OF WORK:
Contractor services will be provided under this BPA Call during the period of performance. Specific work included in this Contract will require onsite location of Contractor employees for performance of work once DOE Hanford Site employees return to offices at the Stevens complex. Currently with the COVID 19 epidemic, most work is performed utilizing telework, but this may change as the Hanford Site progresses in phases. Once the Hanford Site has progressed for in-office activities all contractor support is expected to transition to 100% in office support. Office space and equipment to perform the description of services will be provided by DOE for work performed in the Hanford Site Offices. For telework the contractor will be responsible to ensure their employees have the equipment and capabilities to work from home. It is anticipated that all the work under this Contract shall transition into 100% in office capability in the future.
Inherently governmental functions will be performed by DOE staff. The Contractor shall not perform any inherently governmental functions under this contract, including but not limited to: development and formulation of DOE policies, programs, projects, and acquisition strategy, product acceptance, representing DOE in any forum, and providing direction and control to DOE employees.
Minimum of 6-10 years experience in an office or business environment. (this can be a combination of education and work experience). Expertise in Microsoft Word, Outlook, Excel and schedule management.
Experience with multiple customers of a managers staff of (5 - 40 individuals)
Assists and/or back-up for Managers Office Secretary as needed.
Candidates must demonstrate:
Strong clerical, administrative, and organizational capabilities.
Proficiency in operating within the Microsoft Office environment, familiarity with Microsoft messaging and collaboration software, environment and highly functioning in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, and internet management tools to enable the employee to produce multiple administrative/clerical products as requested.
Familiarity with or ability to learn/use other technology management tools employed at Hanford to enable the employee to produce a number of administrative/clerical products.
Excellent responsiveness and customer service skills.
Ability to perform in a fast-paced, high stress work environment on highly visible workloads with relative autonomy.
Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
Ability to work well under pressure and within established guidelines.
Ability to develop high quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides.
Compliance with site specific safety and security requirements, including badging and office protocols.
Excellent communication skills.
Good time keeping practices including good attendance habits.
High School Diploma.
Work will be on a full-time basis with work hours consistent with normal business hours at DOE Hanford. Specific work-schedules may be set by the Government as determined to best support mission requirements. 40-hour work weeks with 5, 8-hour days is the standard work schedule with alternate work schedules approved, as required, to maintain alignment with the organization(s) being supported.
If you are interested in being considered for this position and your resume clearly outlines your relevant experience for this position, please follow the application steps via our website: www.edgewatertech.net/careers
If your qualifications match our position requirements you will be contacted and provided additional details. Edgewater will not submit your resume without first having detailed discussions with you and obtaining your permission to do so.
We look forward to hearing from you!
WORKING WITH EDGEWATER
Edgewater offers the opportunity to structure benefit packages to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401(k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning on DAY 1.
EQUAL OPPORTUNITY EMPLOYER
Edgewater is an Equal Opportunity Employer and all qualified applicants will be considered for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities.
Explore all Edgewater opportunities at www.edgewatertech.net/careers
High School / GED
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